Asset inventory document form
The Asset inventory document form contains all transaction details required before saving and posting.
Open the form from the : select Create, or select a document and choose Edit. Viewing requires view permission, creating and saving require edit permission, and posting or unposting requires post permission. Fields marked with an asterisk are required.
Sections and tables
The form contains Non Current Assets, Additionally, Members Of The Commission, Files tabs. Complete the document header before moving between them.
Related tables use Fixed Asset, Asset Responsible, Accounting Account, Account Quantity For Inventtory Asset, Actual Quantity, Account Cost, Fact Cost, Deviation Quantity, Deviation Cost, Amortization Amount, Balance Amount, Useful Period, Inventory Number columns. Add lines with the corresponding command, complete them in order, and verify totals before saving.
Fields
| Field | Required | How to complete |
|---|---|---|
| Number | Yes | Enter the value from the source document or the approved transaction terms. |
| Document date | Yes | Enter the required date, period, or time. |
| Organization | Yes | Select an available value; the available choices depend on the context already entered. |
| Asset Responsible | Yes | Select an available value; the available choices depend on the context already entered. |
| Department | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Document Basis | When required by the form | Enter the value from the source document or the approved transaction terms. |
| Date | When required by the form | Enter the required date, period, or time. |
| Inventory Start Date | When required by the form | Enter the required date, period, or time. |
| Inventory Finish Date | When required by the form | Enter the required date, period, or time. |
| Head Commission | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Head Commission Position | When required by the form | Enter the value from the source document or the approved transaction terms. |
Automatic values and dependencies
- After an organization is selected, its base currency and available defaults are filled in; incompatible dependent values must be selected again.
Validation, saving, and posting
Depending on the form state, Number, Document date, Organization, Asset Responsible can be marked as required. Some of these fields are shown only for the relevant operation type or organization settings; follow the visible asterisks.
- Verify the number, date, organization, and all dependent details.
- Make sure all table lines are complete and quantities, amounts, taxes, and totals agree.
- Select Save to record the document without posting, or Save and post to run its business rules at the same time.
Posting records the approved inventory results in asset accounting.
To change a posted document, use Unpost first. Related documents, a closed period, or other dependencies may block the action; the form then displays a message. After corrections, save and post the document again.
Files and printing
Use the Files tab to add supporting attachments. Verify the file version and avoid unnecessary personal data.
No dedicated print form is configured for this module.