Ingoingpayment document form
The Ingoingpayment document form contains all transaction details required before saving and posting.
Open the form from the : select Create, or select a document and choose Edit. Viewing requires view permission, creating and saving require edit permission, and posting or unposting requires post permission. Fields marked with an asterisk are required.
Sections and tables
The form contains General info, Additionally, Files tabs. Complete the document header before moving between them.
Related tables use Settlement Doc, Amount, Base Amount, Cashflow Article, Settlement Accounting Account, Advance Account, VATAccount, Subconto Kind, Value, Amount In Base Currency, Tax purpose, Payment purpose, Advance Amount, VAT, VAT amount, Settlement Account, Unconfirmed Tax Liability Account, Tax Liability Vat Account, Vat Amount(proportionately) columns. Add lines with the corresponding command, complete them in order, and verify totals before saving.
Fields
| Field | Required | How to complete |
|---|---|---|
| Number | When required by the form | Enter the value from the source document or the approved transaction terms. |
| Document date | Yes | Enter the required date, period, or time. |
| Input Number | When required by the form | Enter the value from the source document or the approved transaction terms. |
| Input date | When required by the form | Enter the required date, period, or time. |
| Operation Kind | Yes | Select an available value; the available choices depend on the context already entered. |
| Organization | Yes | Select an available value; the available choices depend on the context already entered. |
| Bank Account Of The Organisation | Yes | Select an available value; the available choices depend on the context already entered. |
| Is Paid | When required by the form | Enable Is Paid when the option applies to this document. |
| Contract | Yes | Select an available value; the available choices depend on the context already entered. |
| Noncash Account | Yes | Select an available value; the available choices depend on the context already entered. |
| Currency | Yes | Select an available value; the available choices depend on the context already entered. |
| Exchange rate | When required by the form | Verify the rate for the selected currency and document date. |
| Payment Amount | Yes | Enter the numeric value and verify the document totals. |
| Row number | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Cashflow Article | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Settlement Account | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Advance Account | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Vat Type | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Intent Of Use | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Representative Of The Organisation | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Representative Of The Partner | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Cost account | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Cost article | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Department | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Project | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Income Account | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Income Article | When required by the form | Select an available value; the available choices depend on the context already entered. |
Automatic values and dependencies
- After a contract is selected, its currency, transaction type, and accounting terms available to this document are filled in.
- After a currency is selected, the available exchange rate for the document date is filled in; verify it before saving.
Validation, saving, and posting
Depending on the form state, Document date, Operation Kind, Organization, Bank Account Of The Organisation, Contract, Noncash Account, Currency, Payment Amount can be marked as required. Some of these fields are shown only for the relevant operation type or organization settings; follow the visible asterisks.
- Verify the number, date, organization, and all dependent details.
- Make sure all table lines are complete and quantities, amounts, taxes, and totals agree.
- Select Save to record the document without posting, or Save and post to run its business rules at the same time.
Posting increases the account balance and settles or updates the related receivables.
To change a posted document, use Unpost first. Related documents, a closed period, or other dependencies may block the action; the form then displays a message. After corrections, save and post the document again.
Files and printing
Use the Files tab to add supporting attachments. Verify the file version and avoid unnecessary personal data.
Configured print forms: Payment Instruction. Select the required form after saving the document.