Accountable report document form
The Accountable report document form contains all transaction details required before saving and posting.
Open the form from the : select Create, or select a document and choose Edit. Viewing requires view permission, creating and saving require edit permission, and posting or unposting requires post permission. Fields marked with an asterisk are required.
Sections and tables
The form contains Nomenclatures, Daily Costs, Others, Additionally, Files tabs. Complete the document header before moving between them.
Related tables use Employee, Position, Staff Number, Rate Quantity, Salary Accrual, Employment Kind, Cost account, Project, Disability Group, Personal Income Tax Benefit, Taxation Scheme, Employment contract, Department, Salary Amount, Work Schedule, Cost article, Nomenclature, Unit, Quantity, Price, Vat Type, VAT amount, Total amount, Book account, Warehouse, Business segment, Variation, Coefficient, Tax Credit Vat Account, Tax purpose, Number Of Days2, Daily Allowance, Amount, Base Amount, Cost Account2, Name Of Expenses, Total Amount2, Base Total Amount, Accounting Account columns. Add lines with the corresponding command, complete them in order, and verify totals before saving.
Fields
| Field | Required | How to complete |
|---|---|---|
| Number | Yes | Enter the value from the source document or the approved transaction terms. |
| Document date | Yes | Enter the required date, period, or time. |
| Organization | Yes | Select an available value; the available choices depend on the context already entered. |
| Accountable person | Yes | Select an available value; the available choices depend on the context already entered. |
| Account For Settlements With Accountable Persons | Yes | Select an available value; the available choices depend on the context already entered. |
| Document Issuing The Advance Payment | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Amount Of Advance Payment Issued | When required by the form | Enter the numeric value and verify the document totals. |
| Currency | Yes | Select an available value; the available choices depend on the context already entered. |
| Exchange rate | When required by the form | Verify the rate for the selected currency and document date. |
| Is Vat Include | When required by the form | Enable Is Vat Include when the option applies to this document. |
| Chief Accountant | When required by the form | Select an available value; the available choices depend on the context already entered. |
| VAT Account Tax Credit | When required by the form | Select an available value; the available choices depend on the context already entered. |
| Organization Representative | When required by the form | Select an available value; the available choices depend on the context already entered. |
Automatic values and dependencies
- After an organization is selected, its base currency and available defaults are filled in; incompatible dependent values must be selected again.
- After an item is selected, the available unit, tax, and accounting details are filled into the line.
Validation, saving, and posting
Depending on the form state, Number, Document date, Organization, Accountable person, Account For Settlements With Accountable Persons, Currency can be marked as required. Some of these fields are shown only for the relevant operation type or organization settings; follow the visible asterisks.
- Verify the number, date, organization, and all dependent details.
- Make sure all table lines are complete and quantities, amounts, taxes, and totals agree.
- Select Save to record the document without posting, or Save and post to run its business rules at the same time.
Posting records approved expenses, inventory, and settlements with the accountable person.
To change a posted document, use Unpost first. Related documents, a closed period, or other dependencies may block the action; the form then displays a message. After corrections, save and post the document again.
Files and printing
Use the Files tab to add supporting attachments. Verify the file version and avoid unnecessary personal data.
Configured print forms: Advance report. Select the required form after saving the document.